Important: By using our photography services and image portal, you agree to these terms and conditions. Please read them carefully before proceeding.
1. Acceptance of Terms
You acknowledge that you have read these Terms by accessing [Company Name]’s photography services and customer image portal (“the Service”). You also confirm that you understood them and agree to be bound by them. If you do not agree to these terms, please do not use our services.
2. Service Description
We provide professional photography services including but not limited to:
- Portrait photography sessions
- Event and wedding photography
- Commercial photography services
- Digital image processing and editing
- Secure online image portal for viewing, selecting, and downloading photographs
3. Image Portal Access and Security
3.1 Portal Access
Access to your images through our secure portal is provided via unique login details. You are responsible for maintaining the confidentiality of your login information and for all activities that occur under your account.
3.2 Image Security
We implement industry-standard security measures to protect your images, including SSL encryption, secure servers, and regular security audits. Nevertheless, no system is 100% secure, and you acknowledge this inherent risk.
3.3 Portal Availability
While we strive for 99.9% uptime, we can’t guarantee continuous availability of the portal due to maintenance, technical issues, or circumstances beyond our control.
4. Image Rights and Usage
4.1 Copyright Ownership
All photographs taken by [Company Name] stay the intellectual property and copyright of [Company Name]. Clients obtain usage rights as specified in their service agreement, but not copyright ownership unless explicitly transferred in writing.
4.2 Client Usage Rights
Upon full payment, clients get the following usage rights for purchased images:
- Personal use and sharing with family and friends
- Social media posting with photographer credit
- Personal printing rights
- Commercial usage (if specified in service agreement)
4.3 Photographer’s Rights
We reserve the right to use images for:
- Portfolio and marketing purposes
- Website and social media promotion
- Photography competitions and publications
- Educational purposes
Note: If you prefer your images not be used for promotional purposes, please specify this in writing before your session.
5. Image Storage and Retention
5.1 Storage Duration
Images will be stored in our secure portal for a minimum of 1 month from the date of upload. Extended storage options are available for an additional fee.
5.2 Backup Responsibility
Clients are responsible for downloading and backing up their images. We are not liable for data loss after the storage period expires or due to technical failures.
5.3 Data Deletion
Upon request or after the storage period expires, images will be permanently deleted from our systems. This process is irreversible.
6. Payment Terms
6.1 Payment Schedule
Payment terms are as follows:
- Deposit required to secure booking
- Full payment due [X] days before session or upon image delivery
- Late payments may incur additional fees
6.2 Refund Policy
Deposits are non-refundable except in cases of photographer cancellation. Full refunds are available if we cancel your session due to circumstances within our control.
7. Client Responsibilities
Clients agree to:
- Arrive punctually for scheduled sessions
- Provide accurate contact information
- Respect our equipment and workspace
- Not share portal login credentials with unauthorized parties
- Download images within the specified timeframe
- Provide proper photographer credit when sharing images publicly
8. Limitation of Liability
Our liability is limited to the amount paid for services. We are not liable for:
- Indirect, consequential, or special damages
- Data loss beyond our reasonable control
- Third-party security breaches
- Technical failures preventing image access
- Loss of business or profits related to image unavailability
9. Privacy Policy
9.1 Information Collection
We collect only necessary information including contact details, session preferences, and usage analytics to improve our services.
9.2 Information Sharing
We do not sell, rent, or share personal information with third parties. This happens only when required by law or with your explicit consent.
9.3 Cookie Usage
Our website uses cookies to enhance user experience and analyze site usage. You may disable cookies through your browser settings.
10. Force Majeure
We are not liable for delays or cancellations due to circumstances beyond reasonable control. These circumstances include natural disasters, government restrictions, illness, or technical failures of third-party services.
11. Modifications to Terms
We reserve the right to modify these terms at any time. Significant changes will be communicated via email or portal notification. Continued use of our services constitutes acceptance of modified terms.
12. Dispute Resolution
Any disputes will be resolved through binding arbitration in [Your State/Country] under the rules of [Arbitration Organization]. The prevailing party may be entitled to reasonable attorney fees.
13. Governing Law
These terms are governed by the laws of [Your State/Country] without regard to conflict of law principles.
14. Severability
If any provision of these terms is found to be unenforceable, the other provisions will remain in effect. They will continue in full force and effect.
By using our services, you acknowledge that you have read and agree to these Terms and Conditions.